How do I create a data export for my tax adviser in VAT GPT?
Open "Settings" in the account menu, click "Generate data export" in the "Data export" section, pick year and period and click "Export". You get a ZIP file with your receipts, overview tables and a DATEV file.
Last updated: 29 October 2026
In brief
- Where: Account menu, "Settings", section "Data export", button "Generate data export".
- Choice: "Year" or "All years", plus "Period": Annual, Quarterly or Monthly.
- Contents: Original receipts by year, quarter and month, one overview table (CSV) each for income and expenses, a DATEV booking batch (“EXTF_Buchungsstapel” CSV file), your uploaded CSV reports and a LIESMICH.txt.
- Duration: The export might take several minutes.
How do I create the export step by step?
- Open "Settings" in the account menu.
- In the "Data export" section click "Generate data export".
- Choose the "Year" or "All years".
- Choose the "Period": "Annual", "Quarterly" or "Monthly"; for quarterly and monthly also the quarter or month.
- Under "DATEV settings" enter the "Consultant number (Beraternummer)" (4 to 7 digits) and the "Client number (Mandantennummer)" (1 to 5 digits), choose the "Chart of accounts" (SKR03 or SKR04) and set "Account number length" and "Fiscal year start".
- Click "Export".
- Wait for "Your export … has been downloaded." and pass the ZIP file to your tax adviser.
What this means for you: Once set up, you only choose year and period for each export.
What is in the ZIP file?
The ZIP contains your income and expense receipts as original files, sorted by year, quarter and month. It also has one overview table (CSV) each for income and expenses with date, gross, net, VAT, currency, document file and the business partner's country. With "All years" there is one DATEV booking-batch file per year. Your uploaded CSV reports, for example from Amazon and eBay, and a LIESMICH.txt (README) with period, counts and notes are included.
What this means for you: Your tax adviser gets receipts and figures in one package; the duty to keep receipts under § 147 AO stays with you. Since 2025, § 147 (3) AO requires accounting vouchers to be kept for eight years and books and records for ten.
What should I know about the DATEV file?
According to VAT GPT the file can be imported directly into DATEV Rechnungswesen. The account mapping is a suggestion you confirm with your tax adviser. If you do not know the consultant and client numbers, leave 9999 and 1 and update them later. VAT GPT does not book documents without a net amount or in a foreign currency; they are in the ZIP and you enter them manually.
What this means for you: Read the warnings in the export and agree on accounts and foreign-currency receipts with your tax adviser beforehand. For the OSS return with DATEV see OSS return and DATEV export.
Does the data export cost anything?
The data export is available in the settings and is not marked as a Pro feature.
What this means for you: You can use it on the Free plan as well.
How VAT GPT helps
- Upload: You upload receipts and reports to your account.
- Check: You review the values and the warnings in the export.
- Send: You export the ZIP file and pass it on to your tax adviser.
There is Free, Go (30 days free with all Pro features) and Pro. Try it for free
No tax advice: This content does not replace individual advice.
Frequently asked questions
Can I export all years at once? Yes, choose "All years" under "Year".
Which chart of accounts should I choose? The one your tax adviser uses: SKR03 or SKR04. Ask beforehand.
What are the consultant number and client number? Numbers DATEV uses to assign the adviser's firm and the client; you get them from your tax adviser.
Which other documents should I give my tax adviser? Amazon and eBay documents for your tax adviser gives an overview.